Advantages and Disadvantages of Fax with Fax Definition

Fax (short form of facsimile) also called telephoning or telefax. It is the most important device for communication nowadays. Here we discuss the fax definition and advantages and disadvantages of fax.

Fax Definition

Fax is the short form of Facsimile. A modern device which is used for transmitting various written paper like diagrams, drawings, sketches, letters, circulars, articles, etc.

It is an improved electronic version of the tale fax machine. It is one of the latest devices for sending written information and message from one place to another when both the places have fax machines.

Fax machines are inter-related by telephone lines. The facsimile of the written information is transmitted to the addressee and it is simultaneously reproduced on a paper automatically in the receiving machine.

Written information or message is sent from one place to another place situated inside the country or outside the country by means of fax at an exceptionally high speed.

Now it is the quickest form of communicating a message in the written form. Messages can also be sent to foreign countries through ISD. In current times, telegrams are sometimes sent through fax machines.

Advantages and Disadvantages of Fax with Fax Definition
Fax

Fax is the telephonic transmission of scanned printed material (text or images) usually to a telephone number associated with a printer or other output device.

The main document is scanned with a fax machine that treats the contents as a single fixed graphic image, converting it into a bit map.

In this digital form, the data is exchanged as electrical signals through the telephone. The receiving fax machine reconverts the coded image and prints a paper copy of the document.

Almost all modems are capable of sending and receiving fax data. Fax software generates fax signals directly from disk files or the screen. Faxing a message on-line works well if the recipient wants only to read the message.

Advantages of Fax

Advantages of the fax are the following:

  1. Speedy Transmission: Fax enables transmission of the message, data, diagram, sketches and drawing with exceptionally high speed.
  2. Accuracy of Information: It helps to send written information to any place within or outside the country accurately.
  3. Legal value: Fax provides a written record of the transmitted message and it can be used as a document in a court of law.
  4. Overcoming barrier: Fax can be sent to any point where there is the availability of the tele­communication system. There is no hassle to carry the document physically.
  5. Confirmation of Receiving: Fax provides confirmation for the data or information received by the user.

Disadvantages of Fax

Fax has the following limitations.

  1. Less Privacy: Fax has less privacy as the transmitted data can be handled by anyone who is beside the fax machine.
  2. Hazy information: Fax may send hazy information due to a problem with the machine and therefore the purpose of the fastest delivery will be unsuccessful.
  3. Dependency on the telephonic system: Fax uses the telephonic system to transmit data and if such a system is down then the sending of data and information face problems.

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