Advantages and Disadvantages of Meetings

There are many advantages and disadvantages of meetings which should be known by all. It will be very helpful if anybody knows about them before arranging a meeting. The noteworthy benefits are mentioned below:

Advantages of Meetings

  1. Meeting provides an opportunity for an assembly and therefore members get a chance to share ideas, knowledge, views and feelings.
  2. The speaker of a meeting can instantly know the reaction of the members. Therefore, he can adjust his speeches.
  3. Two heads are better than one and therefore decisions reached in a meeting are the best outcome to solve any purpose.
  4. Meeting usually provides the scope of participative management. The slogan of “Equal Opportunity” is ensured through a meeting.

The meeting is a democratic process where each member has the voice to contribute for any decision to be taken. The practice of democracy brings out a better idea for solving any issue.

Disadvantages of a Meeting

Inspire of enjoying various merits, a meeting is not free from the demerits. Some demerits are mentioned below:

  1. In a public meeting, it is very difficult to control a large number of people.
  2. To arrange any meeting involves huge time which acts as a limitation to decision making.
  3. Meeting requires decoration of the venue, arrangement of accessories and invitation or notification to the members. Moreover, it involves conveyance or entertainment. The whole process is costly.

Requirements of a Valid Meeting

The meeting is a gathering of individuals to take some decisions. The following requirements should be considered to have a meeting legal or valid:

1. There should be legal convener who will call a meeting.
2. The notice of a meeting must be issued to all members highlighting the following things:

  • Date of meeting
  • Venue of meeting
  • Starting time of a meeting.

Section 113 of company Act 1994 requires the notice of a meeting to be sent to every member by mail or personally to his registered address.
3. The notice of a meeting should be sent in time through appropriate media. Whereas, a notice of a company meeting should be sent to every member 21 days before the’ meeting is held.
4. Items or topics of discussion i, e, Agenda should be sent to every member before a meeting is held.
5. Only authorized people will be participating in a meeting.
6. A meeting must have a chairman. Whereas companies Act 1994 require that the chairman should be any member elected by the participating members.
7. A meeting must fulfill quorum i, e, the minimum people as required by the meeting should be present.
8. The Proceedings of the meeting i, e, minute should be kept properly.
9. A meeting must be confined to agenda and any resolution passed beyond the agenda will be regarded as invalid.

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