Notice of Meeting Sample / Template / Example / Format

Meeting is vast important thing for any kinds of company and a formal meeting always need a notice for their chairman, director, shareholder. So, we provide here some notice of meeting sample / notice of meeting template / notice of meeting example / notice of meeting format.

Notice of Meeting sample

SQUARE PHARMACEUTICALS LTD.
NOTICE TO THE SHAREHOLDERS

Notice is hereby given that the 38th ANNUAL GENERAL MEETING of the shareholders of Square Pharmaceuticals Ltd. Will be held on Tuesday the 21st September, 2004 at 11.30 a.m at Darbar Hall, Bangladesh Rifles (BDR), Pilkhana, Dhaka to transact the following agenda:

Agenda

  1. To receive, consider and adopt the Accounts for the year ended March 31, 2004 together with the Report of the Directors and the Auditors thereon.
  2. To declare dividend for the year ended March 31, 2004.
  3. To elect Directors in terms of the relevant provision of the Articles of Association of the Company.
  4. To appoint Auditors and to fix their remuneration.

By Order of the Board

Kabir Reza, FCMA
Company Secretary

Dated: 7th September 2004

Notes:

  • A member entitled to attend and vote at the Annual General Meeting may appoint a proxy to attend and vote in his/her stead. The Proxy Form must be affixed with requisite revenue stamp and must be deposited at the Registered Office of the Company not less than 48 hours before the time fixed for the meeting.
  • Admittance to the meeting venue will be on production of the attendance slip sent with the notice.
notice_of_meeting_sample_template_example_format

Notice of meeting sample

Image of meeting sample given above to give better understanding about motive of meeting.

Notice of meeting template

BEXIMC0 PHARMACEUTICAIS LIMITED
17 Dhanondi R/A, Road No. 2, Dhaka-1205
Notice of the Twenty – Eighth
Annual General Meeting

Notice   is hereby   given that   the   TWENTY-EIGHTH   ANNUAL   GENERAL MEETING of the Shareholders of Beximco Pharmaceuticals Limited will be held on Thursday, the 24th June, 2004 at 10.00 a.m. at 1, Shahbag C/A, Dhaka to transact the following business:

AGENDA

  1. To confirm proceedings of the Twenty-Seventh Annual General Meeting of the Company held on 24th June, 2003.
  2. To receive, consider and adopt the Audited Accounts as of 31st December, 2003 together with reports of the Auditors and the Directors thereon.
  3. To elect Directors.
  4. To declare 10% cash dividend and 10% stock dividend (Bonus Share).
  5. To appoint Auditors for the year 2004 and to fix their remuneration.
  6. To transact any other business of the’ Company with the permission of the Chair.

By Order of the Board
(M.D. ASAD ULLAH, FCS)
Company Secretary

Dated: April 27, 2004

NOTES:

  • The Register of Members and Share Transfer Book of the    Company will remain closed for 2nd June, 2004 to 24th June, 2004 (both days inclusive). During that time no share transfer will be affected. Whose shareholders names will appear in the Share Register of the Company at the close, of business on 1st June, 2004 will be entitled to the dividend.
  • A member entitled to attend and vote at the General Meeting may appoint a Proxy to attend and vote in his/her stead. The proxy form, duly stamped, must be deposited at the registered office of the company not later than 48 hours before the time fixed for the meeting.
  • If any member of us changes their address please notify change of address, to the Company.
  • Admission to the meeting room will be strictly on production of the attendance slip sent with the Notice.

Notice of Meeting example

Notice of Statutory Meeting of a Company Ltd.

IDEAL CO. LTD.
Regd. Office: Motijheel, Dhaka-1000

Date: 20.07.04

Ref:

NOTICE

NOTICE is hereby given that in accordance with the provisions of Companies Act, 1994, the Statutory Meeting of the Company shall be held at its registered office on 5th July, 2004 at 3 P.M. to consider the Statutory Report and any other matter that may arise at the meeting.

A member entitled to attend and vote in the meeting, may appoint a proxy to attend and vote in the meeting.

A copy of the Statutory Report with the Auditor’s Certificate is sent with the notice. All members are requested to attend the meeting by person or by proxy.

 

By order of the Board

Mr. Hashed
Secretary

Agenda

  1. Reading of the notice.
  2. Adoption of the statutory report.
  3. Chairman’s speech.
  4. Approval, by the meeting, of the modifications of contracts as mentioned in Statutory Report.
  5. Any other business.
  6. Vote of thanks to the chair.
  7. Closing of the meeting.

Enclosures

  1. Copy of the Statutory Report.
  2. Auditor’s Certificate.
  3. Proxy Form.

Notice of meeting format

Notice of the first Annual General Meeting of a Company.

NOVERTDES CO. LTD.
Registered Office: Motijheel, Dhaka-1000
Phone: 7201995; Fax 088-02-7204332

Date: 18.12.04

Ref: …
To,
………………………………
(Shareholder)

NOTICE

Dear Sir,

In pursuance to the Companies Act, 1994, NOTICE is hereby given that the first Annual General Meeting of the company will be held on Saturday, the 2nd August, 2004 at 3 P.M. in the company’s registered office to discuss the following agenda.

All members are requested to kindly attend the meeting in time. Any member who cannot attend the meeting physically can appoint a proxy on his behalf.

By Order of the Board
Md. Rafiq
Secretary

Agenda

  1. Reading of the notice convening the meeting.
  2. Election of the Chairman for the meeting.
  3. Chairman’s speech.
  4. Adoption of common seal.
  5. Approval of different appointments.
  6. Adoption of Directors Report.
  7. Adoption of Auditor’s Report.
  8. Declaration of Dividend.
  9. Fixation of the date of next meeting.
  10. Vote of thanks to the chair.
  11. Closing of the meeting.

Notice of meeting sample

Notice along with the agenda of the 25th Annual General Meeting of a company in which ordinary business will be transacted.

ROY COMPANY LTD.
Cloth Manufacturer and Seller Reg
Office: 46 Kamlapur Road, Dhaka.

Date: 18.12.04

Ref,   No

NOTICE

NOTICE is hereby given that the 25th Annual General Meeting of ROY CO. LTD. Will be held on Monday, The 21st July 2004 at 3 P.M. in the company’s registered office at 46 Kamlapur Road, Dhaka.

Any member who cannot attend the-meeting physically can appoint a proxy on his behalf. All members are requested to attend the meeting in time.

By Order of the Board
MD. Jahangir
Secretary

Agenda

  1. Confirmation of minutes of the last Annual General Meeting.
  2. Presentation of the Directors Report and audited accounts for the periods 2001-2002.
  3. Declaration of Dividend.
  4. Re-appointment of a Director retiring by rotation, Mr. Anisur Rhaman.
  5. Removal of a Director, Mr. Joynal Abden.
  6. Appointment of auditors.
  7. Issue of shares.
  8. Miscellaneous.
  9. Date of next meeting.

Notice of meeting template

Notice of the Extra-Ordinary General Meeting of a- Limited company

ANTU MANUFACTURING COMPANY LTD.
Reg. Office: 32, Dilkusha, Dhaka

Date-.18.12.04

Ref.   No.

NOTICE

NOTICE is hereby given that pursuant to the Companies Act 1994 (as requisition deposited by some shareholders of this company on “31.06.04), an Extra-ordinary General Meeting of the company shall be held at its registered office on the 10th July 2004 at 3 P.M. for considering and if found suitable, passing the following resolution as a special resolution with or without modifications:

  1. ‘That subject to the approval, of the Central Government under of the Companies Act. 1994, the name of the Company will be changed from Auto Manufacturing Company Ltd.” to “Agrani Manufacturers Ltd.”
  2. Articles of Association of the company be substituted by the following Article, the number of Directors shall not be less than three nor more than five.”
  3. ‘That the capital of the company be reduced from 10,000 equity shares of Tk. 100 each fully paid to 10,000 equity shares of Tk. 60 each fully paid.”
  4. All members are requested to kindly attend the meeting.

By Order of the Board
MD. Kamal Sheikh.
Secretary

Note

1.      A member entitled to attend and vote at the meeting is entitled to appoint a proxy and vote instead of himself and the proxy need not be a member of the company.
2.      Explanatory Statement.

  • The resolution to change the name of the company is intended because of the diversification of the activities of the company.
  • The resolution for the alteration of Article 17 is intended to fix up the number of Director of the company.
  • The resolution for reduction of capital is intended because the company is  incurring losses  during the  1st three  years  and  there  is   an accumulated debit balance of Tk. 2,00,000 and value of goodwill amounts Tk. 1,00,000 and the market value of the assets is Tk. 50,000 less than the book value.

Notice of meeting example

Notice of the First Meeting of the Board of Directors of a Company

ABC Company Limited
Regd. Office: 12, Arambag, Dhaka.

Ref No……………..
To,
Mr…………………………………..

NOTICE

Dear Sir,

Pursuant to the Companies Act, 1994 NOTICE is hereby given that the 1 Oth meeting of the Board of Directors of the company will be held on Tuesday, the 15th day of July, 2004 at 3 P.M at the registered office of the Company to discuss the following agenda.

All the members of the Board are requested to attend the meeting in time.

By order of the Board
MD. Jamal Uddin
Secretary

Date : 20.12.04

Agenda

  1. Confirmation of the minutes of the last meeting..
  2. Payment of interim Dividend.
  3. Forfeiture and Re-issue of shares.
  4. Appointment of Auditor.
  5. Change of Banker.
  6. Redemption of Debenture.
  7. Arrangement of finance.
  8. Miscellaneous.
  9. Date of next meeting.

Notice of meeting format

Draft a notice of the 25th Annual General Meeting of Lexax Co­operative Society in which ordinary business to be transacted.

LEXAX CO-OPERATIVE SOCIETY
Habib mansion, 29/1, Motijheel, Dhaka-1000

Date : 20.12.04

Ref   No: ………………….

NOTICE

NOTICE is hereby given that the Annual General Meeting of the Club will be held at the club premises on Monday, the 14th July, 2004 at 4 P.M to consider the agenda items give below.

All of our members are requested to be present at the meeting.

By Order
MD. Ashraf Khan
Secretary

Agenda

  1. To confirm the proceedings of the last Annual General Meeting.
  2. To receive and adopt Secretary’s Report.
  3. To consider and adopt the audited accounts of the club for 2003-2004.
  4. To consider and sanction the-proposed budget for 2003-04.
  5. To elect office bearers for 2003-04.
  6. To appoint auditor for 2003-04.
  7. To consider the proposal for raising the rate of annual subscription from Tk. 10th to Tk. 20 per head.
  8. To consider the celebration of Silver Jubilee of the Club.
  9. To consider the proposal for repairing the club building.
  10. Miscellaneous.

 

 

 

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One comment on “Notice of Meeting Sample / Template / Example / Format
  1. ARIHO DAN says:

    AM SO MUCH APPRECIATIVE FOR YOUR HELP TOWARDS MY STUDIES.
    I WOULD WISH TO THANK YOU IN ABUNDANCE FOR YOUR EDUCATIVE INFORMATION MAY GOD REWARD YOU ACCORDINGLY

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