Definition and Qualities or Features of a Private Secretary

A private secretary play a vital role in a person’s daily routine job. Here are some important topic like definition of private secretary, qualities or features of a private secretary.

Definition of Private Secretary

A private secretary is appointed by an individual to assist him in his confidential or personal issue. Basically any well known or socially recognized person such as Doctor, Lawyers, Business Magnet, Film or sports star appoint personal or private secretary to help them to perform their routine job, interview and meeting related activities.

He needs to be confident and reliable and should maintain secrecy of all issues of his client. He should be obedient and prompt and required to make his employer updated time to time.

Qualities or Features of a Private Secretary

A private secretary is appointed to take care the business of his employer. He needs the following qualities to discharge his responsibility:

Educational qualification
As the private secretary needs to deal with high officials. He must have higher education to work for the employer.

Language proficiency
A private secretary maintains correspondence at home and abroad on behalf of his employer. He must be sound in different languages to communicate effectively with different receivers.

Knowledge in shorthand & typing
A private secretary requires to draft various letters for which he needs to take dictation through short hand and later on to transfer it by typing. Therefore he should have knowledge in short hand and typing.

Knowledge of meeting
A private secretary has to prepare agenda of a meeting, convene the meeting, arrange meeting place and prepare the minutes of the meeting. He should have knowledge regarding all issues of a meeting.

Knowledge in other areas
As the private secretary has to perform multifold activity, he needs to be familiar with Accounting, Taxation, Laws & Regulations and current affairs.

Experience
The role of a private secretary depends on the activity of his employer. Therefore, the private secretary must have sufficient experience about the nature of work of the employer.

Psychological knowledge
The private secretary must be able to read the mind of the employee and acts properly to please him. Therefore he must be conscious of the temperament, taste, liking and attitude of the employer.

Faithfulness
As the private secretary performs all the secret activities of his employer, he is supposed to keep all matters as confidential.

In addition to above, the private secretary should be smart, enthusiastic, honest and punctual to perform his role properly.

 

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