There are different types of meetings that are called on different occasions. The following is common types of meetings:
Types of Meetings
1. Formal meeting: When any meeting is arranged by following official formalities, rules and decorum then it is called a formal meeting.
2. Informal meeting: When any meeting is arranged without maintaining official rules and regulations, it is called an informal meeting. Such a meeting can be called upon by giving short notice using informal media. This type of meeting is very common in the workplace.
3. Private meeting: Private meeting is called for discussing confidential and restricted issues where general people have prohibition to access. Only selected people are allowed to attend the meeting.
4. Public meeting: When a meeting is held in a public place to discuss issues regarding public interests, it is called a public meeting. Here, general people are cordially invited.
5. Company meeting: When a meeting is called by the general manager, director, or secretary (Who has power of attorney) of a company to discuss issues or affairs of a company, it is called a company meeting, e.g. Annual general meeting. The statutory meeting, Directors’ meeting which is required to be called by abiding company law.
6. Committee meeting: When the chief of the committee calls a meeting on certain issues for which the committee is formed, it is called a committee meeting. Only members of the committee can take part in such meetings.
Meeting change its nature, duration, and people according to its types so types of meetings are very important.
Definition of Meeting
In a common word, a meeting is an assembly of two or more people for reaching a decision through discussion. It is one of the major media of oral communication.
According to Oxford Dictionary “A meeting is an occasion when people come to gather to discuss or decide something”
A meeting is held to take a decision on a particular issue or on a matter of common interest. In the case of a joint-stock company, a statutory meeting and Annual general meeting is a must.
Other business enterprises arrange a meeting to discharge their business activities. All the members of the meeting discuss freely the specified subject matter or issue and come to a decision at the end.
Therefore, a meeting is an oral medium of communication where people gather to discuss any issue of interest and finally take some decisions.
Purposes of Meetings
A meeting is called to discuss various issues of interest. Such issues vary considering the purpose of an entity or concern. The following is the general purpose to call a meeting.
- The meeting is held to notify the vision, mission, or objective of any organization.
- The meeting is called to announce the performance or progress of any activity or work.
- The meeting is held for reviewing the progress of any project or program.
- The meeting is called to share a dialogue with the members of the organization or with the people of a society.
- The meeting is held to announce any innovation, development, or changes related to product, service, or activities.
- The meeting is called to celebrate any success and to share the achievement with the members who are entitled.
Related Content of Oral Communication:
- Characteristics of Oral Communication
- How to Conduct a Formal Meeting in Effective Way
- Types of Interviews and Interview Technique for Interviewer
- Characteristics and importance of a Good Speech
- How to Prepare a Speech in Effective Way
- Causes of Failure of Oral Communication
- When the Use of Oral Communication Becomes More Effective
- Advantages and Disadvantages of Oral Communication
- Advantages and Disadvantages of Speech
- Interviewer’s Preparation for the Interview