Adjustment Letter Sample, Example, Template, and Format

In a common word, an adjustment letter means a letter that is written for responding to a complaint letter. Here are some adjustment letter sample / adjustment letter example / adjustment letter template / adjustment letter format given below:

Adjustment letter sample 1

Bangladesh Textiles Mills Ltd.
Narayangong, Dhaka

10th Feb, 22

Marketing Manager
Bexi-Clothes Corner
South Plaza,

Ref: Your letter dated 5th Feb. 04.

Dear Sir,

We thank you .for your letter of 5th Feb. 04 along with/ sample of cloth for examination.

The report that we received just today shows that the consignment forwarded to you was the wrong one full of defective clothes. It was a mistake because of our despatch section and we regret this mistake which has caused you both embarrassment and inconvenience. We have already sent the replacement by passenger train. You can be sure of the quality of cloth now sent.

You can, of course, return the clothes to us and debit our account for the loss caused to you. We again regret the inconvenience to you and assure you that such mistakes will be avoided in the future.

Yours faithfully

M. Ashraf
Sales Manager
Bangladesh Textile Mills Ltd.

Adjustment letter example 2

Emporium Tea Ltd.
Golf Club Road, Tongi, Gazipur

25th July, 22,


State Tea Corner
25, Dhanmondi, Dhaka-1211

Ref: Your letter dated July 21, 2022

Dear Sir,

We have received your letter of complaint dated July 21, 04 regarding the shortage of quantity. It is probably the first time that we get such complaints from a customer regarding the shortage of quantity.

Whereas you are our valued customer, we cannot deny any human error made by our dispatch workers. As a large concern in the country, we have to deal with large quantities each day and therefore a sudden error is possible. We, therefore, are dispatching the shortage quantity as per your order.

We expect your co-ordination as before.

With thanks.
Yours faithfully

Salam Ahmed
Sales Manager
Emporium Tea Ltd.

Adjustment letter template 3

Tongi, Gazipur

10th March, 22

Sales Manager
Mohakhali C/A, Dhaka-1212

Ref: Reply to your letter dated 5th March 2022

Dear Sir,

We feel extremely sorry to hear that 100 cartoons of Tube lights were received by you in a 4amaged condition. Our dispatch section has a pre-packing inspection which allows the packing of goods to maintain satisfactory quality. Damage, such as in your case, occurs very rarely when the packages are roughly handled in transit.

As the contract involves the replacement of damaged goods we are ensuring the supply of 100 cartoons of Tube lights with more extra packaging. Will you kindly sign the enclosed “Damage Report” So that we can submit our claim to the Insurance Company? The attached Business Reply Envelope is for your convenience in returning the report. Our authorized representative will collect the damaged goods before 15th March, 04. Please confirm the arrival of the goods.

Yours faithfully

S. Alam
Manager, Sales & Service

Adjustment letter format 4

Rankon Electronics
Bijoy Sharani, Dhaka-1000

September 22, 22

Sales Manager
Vision Corner
Electron Plaza
DhakaRef: Your letter dated September 20, 2022Dear Sir,

We regret that you had to take the trouble of writing to us. Your letter of Sept. 20, 04 must have crossed with our letter No: 4k-21 of Sept. advising you of the dispatch of goods. Due to a power failure in the factory, production was held up for six (6) days.
With a large number of orders -on hand, we were under serious pressure and therefore we had to work extra hours as soon as the power supply started. In those days we were too busy to fix the problem that the communication chain between the factory and the administrative building was badly hampered. As a result, communication with customers also faced serious problems.

We are extremely sorry about this delay and hope you will realize that it was only due to circumstances beyond our control. We expect that you will receive the goods as ordered within September 25, 04.Yours FaithfullyKhurshid Alam
General Manager, Sales
Rankon Electronics

Adjustment letter sample
Adjustment letter sample

Picture of the adjustment letter sample given above to see the structure of the adjustment letter.

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7 thoughts on “Adjustment Letter Sample, Example, Template, and Format”

  1. Lots of sample helps me a to get a clear idea about adjustment letter also i find my right sample. thanks for the helpful article.

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  3. It exhausting to find educated people on this topic, however you sound like you recognize what you speaking about! Thanks

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