Dunning / Collection Letter Sample / Template / Example / Format

Collection letter is also known as dunning letter. From the name of the letter, we can gauge the function of the letter. It is most important and used so, we provide some dunning / collection letter sample / collection letter template / collection letter example / collection letter format.

Collection Letter sample A Reminder Stage

One of your customers has failed to pay his bill on the due date and you have not received payment even one week after the due date. Draft a suitable reminder:

Light and Music Store
(House of Musical Instruments)
Dhanmondi Plaza, Dhanmondi

7th October, 04

Manager
Music Corner
2, New Market,
Dhaka- 1417

Sub: Account Remains Unpaid.

Dear Sir,

We just want to remind you that our September 10, 04, statement of your account for the under mentioned invoices has escaped your attention.

Date Invoice No Amount
July 23 Dk/74 20000
August 7 KG/106 50000

We have enclosed duplicates of each of above invoices to help you verify your records. If you wish any further service, just drop a letter.

Yours faithfully

Abdul Khaleque
Collection manage
Light and Music Store
Enclose: two duplicate invoices

Collection Letter sample

Image of collection letter sample given above to give an idea about the structure of collection letter or dunning letter.

Image of collection letter sample given above to give an idea about the structure of collection letter or dunning letter.

Dunning / Collection Letter template

Light & Music store
(House of Musical Instruments)
Dhanmondi Plaza, Dhanmondi

7th October, 04

Manager Music Corner
2, new market,
Dhaka-1417

Sub: Account remains unpaid.

Dear Sir,

Our account books show a balance of Tk. 7,000 in your account which has now been due for three (3) weeks. We sent you a reminder last week. But perhaps it may be escaped your notice.

We would like to draw your attention once again to your unsettled account.

It is quite likely that your business engagements are so pressing that they don’t leave you time to attend to many things. It is possible that you may overlook this reminder too. Pleases pick up your checkbook right now and issue a check for Tk. 7,000 in our favor and send it in the attached postage-free envelope.

We look forward to receiving your remittance.

Yours very truly,

Abdul Khaleque
Collection Manager,
Light and Music Store

Collection Letter example

Light and Music Store
(House of Musical Instruments)
Dhanmondi Plaza, Dhanmondi

12 October, 04

Manager
Music Corner
2, New Market, Dhaka

Sub: Account still remains unsettled

Dear Sir,

Two (2) nicest words in the English language are “please” and “Thank You”. It would “please” us very much if you would “please” pin your check for Tk. 7,000 to this letter and return in the attached self-addressed envelope. It is now 4 weeks past and has already exceeded our terms for 30 days.

If you have already sent the cheque, “please” avoid this letter. In either case, it will be a pleasure to say “thank you”.

Cordially yours,

Abdul Khaleque
Collection Manager,
Light and Music Store.

Collection Letter format (Strong Reminder)

Light And Music Store
(House of Musical Instruments)
Dhanmondi Plaza, Dhanmondi

23rd October, 04

Manager
Music Corner
2, Newmarket, Dhaka

Ref: Your Open Account for Tk. 7,000. Due Date: 15th September. 04

Dear Sir,

Credit is a Convenience and not a necessity, isn’t it? This convenience enables you to make a purchase for which you promise to pay in future.

We are sure, your credit account with us has been of great Convenience to you and we have the pleasure to provide you such service. However, your prompt payments are necessary in order that we continue to extend this courtesy.

Your above account, now many weeks past due needs a check to avoid the unpleasant suspension of its operation. Why not post your cheque today only, So that you can continue to enjoy your credit.

Yours Sincerely

Abdul Khaleque
Collection Manager,
Light and Music Store

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3 comments for “Dunning / Collection Letter Sample / Template / Example / Format

  1. Rudra
    November 23, 2015 at 10:27 am

    We need more letter like: Letters for damaged, shortage, missing, acknowledgement materials etc

    • rasel
      November 29, 2015 at 7:11 am

      Thanks for your comment we will soon fulfill your demand. Thanks

  2. Adil Nasir
    August 22, 2016 at 11:57 am

    great job, this is exectly what i m looking for. thanks for publishing dunning letter.

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