Adjustment Letter Sample, Example, Template and Format

In common word adjustment letter means a letter which is written for responding against a complaint letter. Here are some adjustment letter sample / adjustment letter example / adjustment letter template / adjustment letter format given below:

Adjustment letter sample 1

Bangladesh Textiles Mills Ltd.
Narayangong, Dhaka

10th Feb. 04

Marketing Manger
Bexi-Clothes Corner
South Plaza,

Ref: Your letter dated 5th Feb. 04.

Dear Sir,

We thank you .for your letter of 5th Feb. 04 along with/ sample of cloth for examination.

The report that we have received just today shows that the consignment forwarded to you was the wrong one full of defective clothes. It was a mistake because of our despatch section and we regret this mistake which has caused you both embarrassment and inconvenience. We have already sent the replacement by passenger train. You can be sure of the quality of cloth now sent.

You can, of course, return the clothes to us and debit our account for the loss caused to you. We again regret the inconvenience to you and assure you that such mistakes will be avoided in future.

Yours faithfully


M. Ashraf
Sales Manager
Banagladesh Textile Mills Ltd.

Adjustment letter example 2

Emporium Tea Ltd.
Golf Club Road, Tongi, Gazipur

25th July, 04,

State Tea Corner
25, Dhanmondi, Dhaka-1211

Ref: Your letter dated July 21, 2015

Dear Sir,

We have received your letter of complaint dated July 21, 04 regarding shortage of quantity. It is probably first time that we get such complaint from a customer regarding shortage of quantity.

Where as you are our valued customer, we cannot deny any human error made by our dispatch workers. As a large concern in the country, we have to deal with large quantity each day and therefore a sudden error is possible. We therefore, are dispatching the shortage quantity as per your order.

We expect your co-ordination as before.

With thanks.
Yours faithfully

Salam Ahmed
Sales Manager
Emporium Tea Ltd.

Adjustment letter template 3

Tongi, Gazipur

10th March, 04

Sales Manager
Mohakhali C/A, Dhaka-1212

Ref: Reply to your letter dated 5th March, 2015

Dear Sir,

We feel   extremely sorry to hear that 100 cartoons of Tube lights received by you in a 4amaged condition. Our dispatch section has a pre-packing inspection which allows the packing of goods maintaining satisfactory quality. Damage, such as in your case, occurs very rarely when the packages are roughly handled in transit.

As the contract involves replacement of damaged goods we are ensuring the supply of 100 cartoons of Tube lights with more extra packaging. Will you kindly sign the enclosed “Damage Report” So that we can submit our claim to Insurance Company? The attached Business Reply Envelope is for your convenience in returning the report. Our authorized representative will collect the damaged goods before 15th March, 04. Please confirm the arrival of goods.

Yours faithfully

S. Alam
Manager, Sales & Service

Adjustment letter format 4

Rankon Electronics
Bijoy Sharani, Dhaka-1000

September 22, 04

Sales Manager
Vision Corner
Electron Plaza

Ref: Your letter dated September 20, 2004

Dear Sir,

We regret that you had to make the trouble of writing to us. Your letter of Sept. 20, 04 must have crossed with our letter No: 4k-21 of Sept. advising you of the dispatch of goods.

Due to power failure in the factory, the production was held up for six (6) days. With a large number of orders -on hand, we were under serious pressure and therefore we had to work extra hours as soon as the power supply started. In those days we were too busy to fit the problem that communication chain between factory and administrative building was badly hampered. As a result, communication with customers also faced serious problems.

We are extremely sorry about this delay and hope you will realize that it was only due to circumstances beyond our control. We expect that you will receive the goods as ordered within September 25, 04.

Yours Faithfully

Khurshid Alam
General Manager, Sales
Rankon Electronics

Adjustment letter sample

Adjustment letter sample

Picture of adjustment letter sample given above to see structure of adjustment letter.

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6 comments for “Adjustment Letter Sample, Example, Template and Format

  1. Sara bint noor
    October 16, 2013 at 6:58 am

    your adjustment letters are excellent
    best regards
    Sara Bint Noor

  2. January 19, 2014 at 8:11 pm

    This is my first time pay a quick visit at
    here and i am in fact pleassant to read all at one place.

  3. Robert
    March 10, 2016 at 5:13 am

    Lots of sample helps me a to get a clear idea about adjustment letter also i find my right sample. thanks for the helpful article.

  4. Kenny Jimrod
    October 29, 2016 at 4:45 am

    Thanks for sharing this letters sample, you present this in a great manner

  5. Tanya
    April 22, 2017 at 1:23 am

    You ought to be a part of a contest for one of the highest quality websites on the web.

    I’m going to highly recommend this website!

  6. Rorick
    November 18, 2017 at 7:37 am

    It exhausting to find educated people on this topic, however you sound like you recognize what you speaking about! Thanks

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