Status Inquiry Letter Sample for Effective Communication

Nowadays inquiry letter has a wide range of use in business communication. A status inquiry letter is one of them. To give a proper idea about the status inquiry letter we provide here a status inquiry letter sample.

Status inquiry letter sample

Oxford LTD wants to do business with your company named Planet Ltd. and they have mentioned the name of Mc-Hill as a referee. You request Mc-Hill to provide credit information regarding Oxford Ltd. by writing a letter.

Planet Ltd.
25, Gulshan, Dhaka-1212

1st July, 22

Credit operation
Mc-Hill Communication
20, Motijheel, Dhaka-1000.


Ref: Request for Credit Information

Dear Sir,

The firm named below wishes to develop business with us and has given your name as a credit reference :
Oxford Ltd.
Radio Link Connector
26, Dilkusha, Dhaka-1000

Any information you may furnish us will be treated as strictly confidential.

We shall appreciate an early reply and assure you of our willingness to cooperate at any time. A stamped and addressed envelope is enclosed for your convenience.

Yours faithfully,

A.R. Khan
Administrative Manager of Planet Ltd.

Reply to Status Inquiries Letter

A. Favorable Reply

MC Hill Communication
20, Motijheel, Dhaka-12000

7th July, 22

A. R. Khan
Administrative Manager
Planet Ltd.
25, Gulshan, Dhaka-1212.

Ref: Replying to Status Inquiries

Dear Sir,

Your letter of 1st July, 04 regarding the credit status of Oxford Ltd. of Dhaka reached in time. We are glad to inform you that we have been maintaining a good business relationship with Oxford Ltd. for the past ten (10) years.

Their record of payment during this period has been entirely satisfactory. Their business ability and financial strength are held in high esteem in the business of modern technology.

We would like to add that our confidence in this firm has never been broken and you can do business without any hesitation.

We feel happy to provide a reference for him.

Yours faithfully

S. A, Akash
Credit Manager
MC Hill Communication

B. Unfavorable Reply

MC Hill Communication
20, Motijheel, Dhaka-1000

7th July, 22

A. R Khan
Administrative Manager
Planet Ltd.
25, Gulshan, Dhaka-1212

Ref: Replying to status inquiries

Dear Sir,

Writing about the credit standing of the firm you mentioned in your letter of 7th July, 04, We must advise you to consider the application carefully.

In the past two (2) years this firm has been deferring payments for long periods. It takes commitment but fails to comply. Furthermore, their financial strength is no more satisfactory and their reputation is getting down day by day in the business arena. As a result, we and other suppliers are giving them goods on a cash basis only. We suggest a line of caution.

The above information is strictly confidential and we don’t accept any responsibility for it.

Yours faithfully

S. A. Akash
Credit Manager,
MC Hill Communication.

Status Inquiry Letter Sample
Status Inquiry Letter Sample

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